Sales Item Invoice

Invoicing is generally used for sale of stock where the details of the items sold are listed. Selecting the Item Invoice allows you to select the stock items to be invoiced. This format is more commonly used by trading and manufacturing organisations.

On the Sales invoice screen - click on the button (Item Invoice) on the right-hand side of the screen and the Sales Item Invoice appears as:

Tally's Item Invoice mode - displays the list of stock items, which can be invoiced as required.

The Item Invoice button toggles with Account Invoice.

Procedure

1. Enter the date of sale
2. Enter the ref; if any other wise skip it
3. Select party account name from pop up window. If it new one then create the party there it self by pressing ALT+C.
4. Select the type of sale. Like sales @ 4%, sales @ 12.5% etc.
5. Select the vat tax class, Like 4%, 12.5% etc.
6. Select the item to be sold from pop up window. ( list of items).If it new one then create the item there it self by pressing ALT+C. .
   
7. Enter the quantity to be sold.
8. Enter the rate of item in your currency.
9. More items are there, then repeat the procedure from 6 to 8.
10. After items are over then enter.]
11. Select the corresponding tax ledger from pop up window.If it new one then create the ne tax class there it self by pressing ALT+C. .
    
12. Enter the any packing & forwarding charges or freight charges if any.
13. Enter addition or subtraction amount for rounding of total value.
14. Enter the narration / Remarks if any.
15. Press enter to accept the details.

your sales voucher is saved.
if you you can take print out of that.

Sales Entry (F8)

When a sales transaction takes place, a document, detailing the transaction (item name, tax, etc) has to be given to the buyer (debtor) as proof of purchase by him. This document is called "Invoice" or "Bill" or "Cash Memo". The practice of issuing an Invoice, which is in vogue, is available in Tally.

Gateway of Tally > Accounting Vouchers > selecting F8, Tally displays the Sales Invoice screen. The Invoice mode is default. To enter details of sale transactions – use Tally's Sales entry (F8 – in Accounting Vouchers).

Sales entries can be made in the Voucher as well as Invoice Formats.

Invoicing or sales invoicing is not very different from sales voucher entry. The advantage of using the invoice format for sales invoice entry is that, automatic calculations of taxes and duties (ledger accounts classified under the group 'Duties & Taxes') is possible.

The default Sales Invoice screen appears as:

Tally prompts for the Sales Ledger to be allocated to - at the beginning of the entry. There after, any number of stock items or account ledgers can be selected one after another – enabling faster data entry. This is possible as the option Use Common Ledger A/c for Item Allocation in F12: Configure on the invoice entry screen is set to YES (by default)

There are two types of Invoices, namely,

Item Invoice > you can select ITEMS for invoicing

Account Invoice > you can select LEDGERS for invoicing